Reviewing, Editing, and Deleting Checks and Check Batches

After you scan checks into CHECKscan, and before you post the batch of checks, you can review the checks, edit check and batch information, and even delete checks from the batch if needed. After you post the batch of checks, you can still review the checks.

When you post a batch of checks, CHECKscan associates those checks with receipts. If you want to delete the checks from the batch, you can reverse the receipts and then delete the checks. For more information, see “Reversing Receipts” in the Voyager Core User's Guide. You must not reverse the receipts after Collect Processor pulls them at 15:00 local time on the day after they are posted.

You can perform the following procedures for all batches:

c	View front and back images of a check.

c	View the CHECKscan Batch Validation report.

c	Delete one or all checks from a batch (if the checks are not associated with receipts).

You can perform the following procedures only for open batches:

c	Edit the date on which all checks were received.

c	Edit the total dollar amount and number of checks declared.

c	Edit the amount of a check.

c	Edit the MICR information for a check.

c	Select a payer for a check associated with multiple payers.

c	Edit the payment of a check.

c	Close the check batch.

c	Post the check batch.

Additional Information

Selecting Payers for Checks Associated with Multiple Payers

Reviewing and Editing Check Payments

Closing Check Batches

Posting Check Batches

Resetting Check Batch Statuses

To review, edit, or delete a check or a check batch

1	Open the CHECKscan Dashboard.

The menu path to the CHECKscan Dashboard depends on whether you are in Voyager Commercial; Voyager Condo, Co-op, and HOA or Voyager Residential: c From the Voyager Commercial side menu: Receivables > Electronic Payments > CHECKscan > CHECKscan Dashboard c From the Voyager Condo, Co-op, and HOA side menu: Receivables > Electronic Payments > CHECKscan > CHECKscan Dashboard c From the Voyager Residential side menu: Payments > Electronic Payments > CHECKscan > CHECKscan Dashboard Your system or database administrator may need to add these menu items to side menus. For more information, see “Adding Electronic Payment Processing Menu Items to Side Menus” in the Voyager Electronic Payment Processing User's Guide.

2	Complete the top part of the screen, as needed. For more information, see “CHECKscan Dashboard Reference”.

3	Click Submit. A table appears on the Payment tab.

4	Click the link in the Batch Number field in the row corresponding to the batch that you want to review. The check scanning screen appears.

5	If you want to view the front image of a check, select the row corresponding to that check and click the Front Image tab.

6	If you want to view the back image of a check, select the row corresponding to that check and click the Back Image tab.

7	If you want to view information about invalid checks in the batch, click the Validate Report tab. The CHECKscan Batch Validation report appears.

8	If you want to delete a check, select the Del check box in the row corresponding to that check.

9	If you want to delete all checks in the batch:

a	Click Delete All Checks. A confirmation request appears.

b	Click Yes.

10	If you want to edit the amount of a check:

a	Click the amount in the Check Amount field corresponding that that check.

b	Type the new amount over the old amount.

c	Click Save.

11	If you want to change the date on which all checks in the batch were received:

Checks may have been received before the date on which they were scanned. If you type a date after that is later than the actual date, payers might be charged unwarranted late fees or interest charges.

a	In the Date Received field, type the date on which the checks were received, and press the TAB key. A confirmation request appears.

b	Click Yes.

12	If you want to edit the MICR information for a check:

a	Click the MICR button in the row corresponding to that check. The Update Check Information screen appears.

b	Edit the screen, as needed.

You should only edit the fields on the Update Check Information screen if data was improperly entered. If you enter invalid information, your bank will reject the check when it processes the batch file.

c	Click Save.

13	If you want to select a payer for a check associated with multiple payers, see “Selecting Payers for Checks Associated with Multiple Payers”.

14	If you want to review or edit the payment of a check, see “Reviewing and Editing Check Payments”.

15	If you want to edit the total amount or number of checks entered:

a	Click the Batch Header tab.

b	Edit as needed.

c	Click Save & Continue.

16	Click Save.

CHECKscan Dashboard Reference

• Top Part of Screen

Summarize By	The information that appears in the table on the Payment tab. Options are: Batch The batch number, batch amount, date scanned, status, and status date of check batches. If you want to post or delete batches from the CHECKscan Dashboard, you must select this option. Details The check number, property, bank account, check amount, date scanned, batch number, comments, status, control number, receipt batch number, and status date of checks. Property The property code, total amount, and number of checks for a property. Not Associated The check number, property, bank account, check amount, date scanned, batch number, comments, status, control number, receipt batch number, and status date of checks that are not associated with a payer (the status of these checks is always Attention Required).
Batch Number	The check batch number.
Batch Status	The status of check batches that appear in the table on the Payment tab. Options are: Scanning in Progress Batches that are currently being edited by other users. Attention Required Batches that are open and editable. Ready to Post Batches that are closed and not editable. Posted Batch that are posted and not editable.
Amount >=	The minimum total amount of a batch, check, or property, depending on the option that you select in the Summarize By field.
Receipt Ctrl #	This field is available only if you select Details in the Summarize By field.
Type	Select X9. NOTE For information about using CHECKscan on a database with an EFT provider set up for the ACH file format, contact Yardi technical support.
My Batches	CHECKscan displays only batches that you (the current logged-on user) created.